Officer, Fleet Management

Job Summary

The overall role of Officer, Fleet is to implement fleet operation procedures to ensure that every vehicle under the control of administration is well managed, maintained and effectively utilized at optimal cost.

Key Responsibilities

1. Maintain and keep fuel cards/Lubricants in designed place to make sure team are signed on fuel/lubricants log book
2. Ensure regular checkup, scheduled maintenance and repair of all vehicles so that every registered vehicle is safe and up for use.
3. Supervise the process of fuel consumption monitoring, implement the internal control systems including maintenance of accurate and complete accounting, reporting and all electronic/hardcopy records to ensure proper audit trial
4. Prepare and monitor fuel stock reconciliation to ensure the accountability
5. Implement procedure to ensure that bulk fuel requests are properly prepared, reviewed and approved to ensure reliable flow of fuel supply for the sector in line with the stock requirement
6. Acquire records of all necessary information related to condition and utilization of vehicles so that every operation can be monitored and/or controlled.
7. Acquire records and copies of legal documents of every vehicle to ensure that they are checked and updated as per requirements.
8. Administer online vehicle booking system and ensure that the system is fully functioned and complied.
9. Coordinate and provide support to vehicle users when incident occurred including vehicle breakdown, road accident and so on.
10. Administer the database of Global Positioning System (GPS) account to monitor its functioning and database.

Key Challenges

1. Having to deal with different personalities and levels of knowledge on subject matter (driving attitude, understanding the vehicles and its functions, communication styles etc…)
2. Require broad basic skills or understanding relevant to vehicles (cars, trucks etc…)
3. Demand for sense of ownership of company assets
4. Accountability beyond normal working hours or based location/office

Qualifications

1. Education:
   • Bachelor Degree in any discipline or certificate or relevant skills
2. Experiences:
   • 2-3 years of working experience involving/administering fleet service
3. Skills and knowledge:
   • Possess some degrees of related knowledge. Having relevant technical know-how (auto mechanics, vehicle maintenance/repair) is a plus
   • Computer literacy (Microsoft office)
   • Language: Good command of Khmer and English