Job Summary
Supervisor, Procurement-Production Material plans and implements procurement activities to ensure that production plans are well supported. He/she manages procurement tasks and supervises procurement team to ensure that goods and services are procured at competitive prices and quality and delivered at the right time.
Key Responsibilities
1. Identify and source vendors, review alternative production materials, and coordinate with technical functions (eg. Quality Assurance, Production and Marketing) to validate the material acceptance criteria and develop material specifications.
2. Collect detailed information about prices, quality and logistics to support vendor assessment.
3. Support Manager, Procurement in price negotiation and contract arrangement with vendors.
4. Plan logistics arrangement to ensure on time material delivery and optimize procurement cost.
5. Coordinate with Planning and Analysis Function to implement effective Material Requirement Planning (MRP) for production materials.
6. Effectively plan for and monitor incoming production materials to optimize material stock level.
7. Implement a market price collection and monitoring system to inform and ensure effective price negotiation.
8. Implement short term strategies to ensure material supply sufficiency, cost saving, and quality improvement.
9. Conduct audit and evaluation of vendors.
10. Coordinate with vendors to solve material quality issues and monitor vendors’ corrective action implementation.
11. Review procurement documents (Purchase Order, Goods Receipt, Expense Report, etc.).
12. Prepare monthly procurement report to Manager, Procurement, as per agreed schedule
13. Review procurement activities to ensure that they conform to company policies and procedures.
Key Challenges
1. Understanding of materials and thorough analysis of costs to effectively negotiate for optimal prices
2. Coordinating with technical functions and vendors to improve material quality
3. Sourcing of materials for new product development
Qualifications
1. Education:
o A Bachelor’s degree in Business Administration, Accounting, or Finance
2. Experiences:
o 3 years of experience in procurement planning, preferably in food manufacturing industry
o 1 year of experience in leading a team
o Experience in procuring goods from overseas including import clearance
3. Skills and knowledge:
o Management of team and reporting of work progress
o Effective communication and excellent negotiation skills
o Inventory management and planning
o Logistics planning and import clearance
o Knowledge of spreadsheet (MS Office) and Enterprise Resource Planning